Who hasn't used Google Sheets in this virtual world? If you don't know much about it, let me explain. Spreadsheets is a free tool of Google for storing, managing and visualizing a business' data. You also have been using it to keep records or mention daily work reports in your office. Currently, no business can maintain its work without this tool.
Above all, we will discuss the advantages of Google Sheets or spreadsheets. The big advantage is free of cost, as you already know. Hence, you don't have to invest. So, let's dive right in.
10 Best Advantages of Google Sheets
Free tool
This is a free tool from Google suite. It’s a commonly used software in almost every business organization. However, the way of use may be different. While some companies use Microsoft Excel, others use Google Sheets with internet access.
No professional training
Google Sheets isn't very complicated that it requires professional training. Many individuals start using Sheets intuitively with a bit of guidance. You also may have started using Google Sheets in your first job or internship suddenly. Apart from basic records, using complicated formulas is also intuitive, and people have used it once in a while for calculating salaries, working days, or tons of other things. Thus, Google Sheets has become an accessible option for work teams that are fast and can't train everyone from the bottom level.
Customizable
This is another fantastic advantage of Google Sheets. It's highly customizable when you know how to do it. For instance, you can customize it to any document, such as a calendar. At the same time, it's terrific to use. Especially when you don't know where to begin unless you have an appropriate template, I would say not all team members, but at least one or two of the team members should know how to customize Google Sheets to keep the work on track.
Collaborative
Collaboration is one of the best qualities. Most businesses demand a smooth collaboration at work, which Google Sheets fulfills. This free tool provides great visibility than competitive, collaborative tools. One spreadsheet can be shared with multiple members, and every one can edit it freely without restrictions. Although, you can purposefully add restrictions if you want.
Don't get confused with Microsoft Excel and Google Sheets. While Excel is software that works without an internet connection on your local drive and won't be visible to others, Google Sheets is an online workspace that multiple users can see.
Able to integrate with other tools
Google Sheets are cloud-based and easy to integrate with other tools. By using a few tools such as Zapier or integromat, users can automatically upload Google Sheets on your project management software or CRM.
Helps analyze data
Google Sheets are meant for data analysis and simplify complicated calculations. With its simple tricks, you can do tons of calculations in a minute. You can also create pivot tables, remove duplicates, search all rows and columns for a particular phrase, etc.
A single mistake in even a single row or column can manipulate your whole calculation. However, if not done carefully, you can ruin the whole data accidentally. And, it may be too late when you realize the mistake to correct it.
Ideal for financial documents
Google Sheets is ideal for creating financial documents such as business budgets, balance sheets, and cash flow statements. Spreadsheets is a standard tool for maintaining financial tasks nowadays.
Unlimited spreadsheet templates
As Google Sheets is an online workspace, you can get countless spreadsheet templates. You can easily find hundreds of templates in HubSpot’s business template library.
Adaptable to workflow
Google Sheets are way more adaptive to workflows than some other software, for instance, sales software, which may take time for users to get used to. But now, with spreadsheets, once you create one, you can easily share it within your work team regardless of the team size. Therefore, Google Sheets are more intuitive than any other software.
Allows you to visualize data
Google Sheets allow you to visualize data if you know how to. For instance, you access the reporting dashboard tool on specific tools such as HubSpot and CRM. Similarly, Spreadsheets work, but you should know how to do it correctly so you don't spoil the data.
But, once you learn to handle visualization, you can create charts and graphics quickly.
Conclusion
Google Sheets are beneficial to businesses and small organizations undoubtedly. This fantastic tool is a good fit for startups at the beginning. But, at the same time, they may be a little troublesome. Still, the advantages outweigh the disadvantages. Hence, Google Sheets helps ease your work and offers features to edit, manage or share your work.
